Proposal Notices
Robbinsdale Area Schools
Independent School District 281
4148 Winnetka Ave N
New Hope, MN 55427
REQUEST FOR QUOTATION (RFQ): SECURE DOCUMENT SHREDDING SERVICES
1. General Information
- Company Name: Independent School District No. 281- Robbinsdale Area Schools
- RFQ Release Date: June 1, 2026, 9:00 a.m.
- Quote Submission Deadline: June 14, 2026, 4:00 p.m.
- Primary Contact: Virginia Verbrugge, Asst Director of Finance, Finance@rdale.org 763-504-8042
- Contract Term: 12 month term with 30 day renewal notice
2. Purpose & Background
Robbinsdale Area Schools is seeking quotes from qualified vendors for Bi-monthly on-site secure document destruction. Services must include the provision and maintenance of secure, lockable containers with keys at _____ site locations.
3. Scope of Work & Requirements
The selected vendor must comply with all local, state, and federal privacy laws. Vendors must fulfill the following technical benchmarks:
- Service Type: Off-Site Plant Shredding
- Container Types Needed: Please provide pricing for the following:
- 32/36-Gallon Consoles.
- 64/65-Gallon Rolling Bins.
- 95-Gallon Totes.
- Security Containers: Vendor must provide lockable, secure collection bins with keys for internal security.
- Destruction Standard: Materials must be shredded to industry-standard particle sizes (e.g., DIN 66399 Level P-3 or P-4).
- Compliance Certification: Vendor must be NAID AAA Certified and a formal Certificate of Destruction (COD) must be issued with every invoice or service visit.
4. Volume and Locations
- Service Frequency: Bimonthly and offer One-time Purge
- Total Containers Needed: Minimum 29
- Estimated Volume: TBD
- Service Locations: Container size TBD
|
Education Service Center |
4148 Winnetka Ave N |
New Hope, MN 55427 |
1 |
|
New Hope Learning Center |
8301 47th Ave N |
New Hope, MN 55427 |
3 |
|
Neill Elementary |
6600 Medicine Lake Rd |
Crystal, MN 55427 |
1 |
|
Plymouth Middle School |
10011 36th Ave N |
Plymouth, MN 55441 |
2 |
|
Crystal Learning Center - RTC |
305 Willow Bnd DR1 |
Crystal, MN 55428 |
2 |
|
Forest Elementary |
6800 47th Ave N |
Crystal, MN 55428 |
1 |
|
Northport Elementary |
5421 Brooklyn Blvd |
Brooklyn Center, MN 55429 |
1 |
|
Cooper High School |
8230 47th Ave N |
New Hope, MN 55428 |
2 |
|
New Hope Learning Center/Health Services |
8301 47th Ave N |
New Hope, MN 55428 |
1 |
|
Lakeview Elementary |
4110 Lake Dr Ave N |
Robbinsdale, MN 55422 |
1 |
|
Meadow Lake Elementary |
8525 62nd Ave N |
New Hope, MN 55428 |
1 |
|
School of Engineering and Arts @ Olson |
1751 Kelly Dr |
Golden Valley, MN 55427 |
1 |
|
Robbinsdale Spanish Immersion |
8808 Medicine Lake Rd |
New Hope, MN 55427 |
1 |
|
FAIR Pilgrim Lane |
3725 Pilgrim Ln N |
Plymouth, MN 55441 |
1 |
|
Zachary Lane Elementary |
4350 Zachary Ln N |
Plymouth, MN 55442 |
1 |
|
Education Service Center@ FAIR Crystal |
3915 Adair Ave N |
Crystal, MN 55422 |
1 |
|
Sandburg Middle School |
2400 Sandburg Ln |
Golden Valley, MN 55427 |
2 |
|
Crystal Learning Center-Comm Ed |
305 Willow Bnd |
Crystal, MN 55428 |
2 |
|
Victory Commerce Center-Warehouse |
5440 Hwy 169 N |
New Hope, MN 55428 |
1 |
|
Armstrong High School |
10635 36th Ave N |
Plymouth, MN 55441 |
2 |
|
Highview School @FAIR Crystal/ESC |
3915 Adair Ave N |
Crystal, MN 55422 |
1 |
5. Cost Proposal Form (To be Completed by Vendor)
Vendors must provide all-inclusive pricing including fuel, container delivery, management, and disposal fees.
Option A: Recurring Service Pricing
| Item Description | Unit of Measure | Unit Cost ($) |
| Secure Container Placement & Maintenance |
Per Month/Per Bin Additional Bin cost |
$ $ |
| Scheduled Shredding Service Pickup |
Per Month/Per Bin Additional Bin cost |
$ $ |
| On-Call / Additional Off-Cycle Service |
Per Month/Per Bin Additional Bin cost |
$ $ |
| Overages / Excess Material Outside Bins |
Per Month/Per Bin Additional Bin cost |
$ $ |
| Fuel/Trip Surcharges |
Per Visit/Per Bin Additional Bin cost |
$ $ |
Option B: One-Time Bulk Purge Service Pricing
| Item Description | Unit of Measure | Unit Cost ($) |
| Standard Banker Box Destruction (Letter/Legal) |
Per Box |
$ |
| Loose/Unboxed Paper Volume |
Per lb |
$ |
| One-Time Purge Rate |
Per Month/Per Bin Additional Bin cost |
$ $ |
| Minimum Trip / Clean-Out Fee |
Per Visit |
$ |
5. Vendor Qualifications & Submission Requirements
To be considered for evaluation, vendors must submit the following items alongside their price quotes:
- Proof of Security Certification: [e.g., National Association for Information Destruction (NAID) AAA Certification].
- Insurance & Bonding: Verification of active liability insurance and employee background check/bonding policies.
- References: Contact information for at least three active clients with a similar service volume.
6. Submission Instructions
Please submit your completed quote via email to Finance@rdale.org by 4:00pm on June 14, 2026 . Direct any questions to Virginia Verbrugge at the email address provided above.
Chief Financial Officer
Kristen Hoheisel
Chief Financial Officer
763-504-8032
Kristen_Hoheisel@rdale.org