Robbinsdale Area Schools

808 COVID-19 Face Coverings Administrative Procedure

 

I.  Purpose of the Administrative Procedure

The purpose of this policy is to establish requirements for employees, students and other persons (including visitors, guests, contractors, etc.) present on school property to wear face coverings in classrooms, preschool, childcare settings and other indoor areas, where a physical distance of six feet cannot be maintained between persons, in order to minimize exposure to COVID-19. Layers of protection (distancing, face coverings, and handwashing) increase the protective measure of being exposed to COVID-19. 

II.  General Statement of Administrative Procedure

A. The policy of the school district is to comply with the recommendations provided by the Centers for Disease Control (CDC) and Minnesota Department of Health (MDH), and supported by the department of Minnesota Department of Education (MDE).

B. Face coverings are meant to reduce the transmission and spread of COVID-19.

C. Unless an exception outlined in section V below is met, all students, staff and others present in school buildings and district offices, or riding on school transportation vehicles, are required to wear a face covering. 

D. All staff, students (K-12) and visitors above the age of two must wear face coverings upon entry to school district building(s) and must wear them when inside a school district building. Students, parents/guardians, staff, and visitors who do not wear a face covering may be denied access to the school district buildings and grounds.

E. Face coverings should be worn over the mouth and nose of each individual.

F. A violation of this policy occurs when any student, staff or other person present in a school building, in the school district office, where six feet of personal space cannot be maintained, or on a school transportation vehicle, fails to wear a face covering, unless an enumerated exception applies. 

III.  Definition of Face Coverings

A. A face covering: must be worn to cover the nose and mouth completely; should not be overly tight or restrictive; and should feel comfortable to wear. Types of face coverings can include a paper or disposable mask, a cloth mask, a neck gaiter, a scarf, a bandana, or a religious face covering. 

B. Disposable masks should only be worn for a single use. Reusable face coverings should be laundered after each use.

C. Students and staff should have a back-up face covering in the event theirs becomes soiled.

D. Printed face coverings must meet the following criteria.  Face coverings may not include the following:

1. Promoting products or activities that are illegal for use by minors.

2. Displaying emblems, badges, symbols, signs, words, objects or pictures communicating a message that is racist, sexist or otherwise evidences gang membership or affiliation, or approves, advances or provokes any form of discrimination, harassment and/or violence against other individuals. For additional information refer to Policy 504.

3. District staff are prohibited from wearing face masks displaying or endorsing political issues or candidates while conducting school duties and/or while on district property. 

4. The intention of this administrative procedure is not to abridge the rights of students to express political, religious, philosophical, or similar opinions by wearing apparel on which such messages are stated. Such messages are acceptable as long as they are not lewd, vulgar, obscene, defamatory, or profane, or do not advocate violence or harassment against others.

E. Face coverings or masks that incorporate a valve designed to facilitate easy exhaling, mesh masks, or masks with openings, holes, visible gaps in the design or material or vents are not sufficient face coverings because they allow exhaled droplets to be released into the air. 

IV.  Exception and Alternatives; Temporary Removal of Face Coverings

A. Face coverings should not be placed on anyone under age 2, anyone who has trouble breathing or is unconscious, anyone who is incapacitated or otherwise unable to remove the face covering without assistance, or anyone who cannot tolerate a face covering due to a developmental, medical or behavioral health condition. 

B. A face shield may be used as an alternative to a face covering in the following situations:

1. Staff, when a face covering may impede the educational process (ex: Deaf/Hard of Hearing student in classroom, Speech Teacher)

2. Staff, students or visitors who cannot tolerate a face covering due to a documented developmental, medical or behavioral health condition (IEP, 504 or documented health plan).

3. A student may wear a face shield when wearing a face covering is problematic for the student. Documentation by a healthcare provider may be requested and required. 

A face shield is a clear plastic barrier that covers the face and allows visibility of facial expressions and lip movements for speech perception. A face shield should extend below the chin anteriorly, to the ears laterally and there should be no exposed gap between the forehead and the shield’s headpiece. 

C. Facial coverings may be temporarily removed during activities such as eating, drinking, playing an instrument, or exercising. Students should follow guidance from the teachers and staff, and refrain from removing their face covering until appropriate.

D. It is important that students and staff follow the spirit of this policy. Frequent, intentional removal of face coverings, or interfering with another student’s or staff member’s face covering, is inappropriate, and repeat incidents may be considered harassment or bullying (District Policies 506 and 514).

V.  EXEMPTIONS

The following individuals are exempt from face-covering requirements:

A. Individuals with a documented medical condition, mental health condition or disability that makes it unreasonable for the individual to maintain wearing a face covering. This includes, but is not limited to, individuals who have a medical condition that compromises their ability to breathe, and individuals who are unconscious, incapacitated or otherwise unable to remove a face covering without assistance. These individuals should consider using alternatives to face coverings, including clear face shields, and staying at home as much as possible.

B. Children with severe cognitive issues, sensory challenges, significant respiratory impairments (e.g. tracheostomy or on oxygen) or orthopedic or neurological issues (e.g.cerebral palsy), if they are unable to remove a face covering in an emergency, may not be able to wear a face covering and may be exempted with documentation from a healthcare provider.

C. Children who are two years old and under. Those who are under two years old should never wear a face covering due to the risk of suffocation. 

D. Individuals at their workplace, when wearing a face covering would create a job hazard for the individual or others, as determined by local, state or federal regulators or workplace safety and health standards and guidelines (ex. those at increased risk of heat-related illness).

E. Staff who believe they qualify to wear a face shield instead of a face covering should submit medical documentation to the District’s Human Resources Department and get approval through their direct supervisor.

VI. IMPLEMENTATION 

A. Employees and students may wear their own face covering as long as it is well-fitting and covers the nose and mouth. To the extent practicable, the school district will maintain an extra supply of face coverings for students who forget to bring their face covering on buses and in schools. 

B. Children under the age of 12 are not yet eligible for a COVID-19 vaccination. A COVID-19 Handbook developed by the U.S. Department of Education advises no disciplinary action be taken against students who do not bring a mask to school. Instead, schools should provide masks in those situations. The handbook also urges schools to take careful consideration of appropriate responses to students with disabilities who may have challenges wearing a mask.

C. The school district will teach and reinforce the use of face coverings for students and staff throughout the school day, including on transportation vehicles and inside school buildings.

D. Individuals who cannot tolerate a face covering due to a medical condition or disability-related condition may be permitted to use alternative options such as a face shield or other reasonable accommodation. The superintendent or designee shall have discretion to determine whether an employee, parent or community member qualifies for reasonable accommodation and the accommodation to be provided.

For a student with a medical condition or disability, the student’s education team (i.e., IEP team, Section 504 team, health plan team) will determine whether the student qualifies for a reasonable accommodation and the accommodation to be provided. 

As a condition to granting a reasonable accommodation for mask wearing, the school district may require an individual to provide a healthcare provider’s note and/or other relevant information with respect to the condition or circumstance. Requests for reasonable accommodations regarding the face-covering requirement shall be assessed on a case-by-case basis in accordance with applicable federal and state law. 

E. All face coverings shall meet the requirements of applicable dress code policies and/or codes of conduct. 
                         

Cross References:   

504 AP: Student Dress and Appearance

514 Policy: Bullying Prohibition 

808 AP: COVID-19 Face Coverings - Resource Attachments